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Functional requirements

The electronic records management software systems used to manage public information must be able to meet the high standards required by government.

The National Archives has published two sets of functional requirements (originally in 1999, latest revision 2002) to promote the development of the electronic records management software market. Whilst these requirements were initially formulated in collaboration with central government, they have been taken up with enthusiasm by many parts of the wider public sector in the UK and in other parts of the world. The National Archives also set up accompanying programmes to evaluate products against the requirements. Both of these evaluation programmes have now closed and applications for testing are no longer being accepted.

The closure of the 2002 evaluation programme was formally announced in December 2004. Read the announcement below:

2002 Requirements for Electronic Records Management Systems

Information for suppliers about the process for the 2002 evaluation programme, along with the related documentation, can now be accessed:

Functional Requirements for Electronic Records Management Systems (November 1999)

Requirements for the sustainability of electronic information over time

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