How to handle documents

There are some general practices that should be followed by everyone:

Wash your hands before you start working and avoid using hand cream.

Try not to lick your fingers when turning pages.

Avoid leaning on or touching the document, use a paper marker to the text.

Use cotton gloves when handling photographs, and hold them by the edges.

Please keep the documents in the order in which you received them. Do not:

Remove individual items from files, volumes or boxes

De-tag any file

Attempt to re-file the items in your preferred order

While working with documents:

Use the reading aids provided to ensure that documents are fully supported

Documents should not hang off the edge of your desk or be held when read

Turn pages with care

Do not put items on top of documents

Use a soft leaded pencil only.

Use the pencil sharpeners provided outside the reading rooms.

Reading aids are available at clearly marked locations throughout the reading rooms. If you are having problems with a particular document i.e. if it is very heavy or too fragile, please contact a member of staff.

Find out more about preservation at The National Archives.

How to handle...