Terms and conditions of use
From Your Archives
1. These terms and conditions apply to access and use of Your Archives. By using Your Archives you agreed to be bound by these terms and conditions.
Purpose of Your Archives
2. Your Archives is a service provided by The National Archives to allow users to contribute information about archival sources. Members of the public and The National Archives staff may contribute a descriptive commentary on the contents of an archive in accordance with these terms and conditions of use. The contributions should be factual and descriptive and not contain opinion or political commentary.
Reuse of content
3. The content of Your Archives may only be used as set out in paragraphs 4 and 5 below by members of the public for personal or non-commercial purposes.
4. The National Archives does not permit copying and pasting extracts from Your Archives into online sources. If you wish to refer to any part of Your Archives electronically you must use a hyperlink to the relevant part of Your Archives. The pages from Your Archives must not be loaded into frames on your site. All pages from Your Archives must load into the user's entire window. This condition does not apply where the information on Your Archives is an extract or transcript of a document in Crown Copyright where the waiver of Crown Copyright applies.
5. Where the content is used in any other work other than an online work you must attribute the author and source of the content as well as use reasonable endeavours to ensure that the content is copied accurately at the time of publication.
6. Any restrictions imposed by these terms and conditions do not exclude the legitimate operation of limitations and exceptions, including fair dealing, as permitted by current copyright law.
7. The National Archives does not support or promote any opinion or representation and cannot vouch for the accuracy of any information published on Your Archives.
Limitation of liability
8. The National Archives will not be liable for loss of data submitted to Your Archives. We suggest you keep a copy of your own contributions.
9. The National Archives cannot endorse the contents of websites hyperlinked to from Your Archives. Therefore, The National Archives does not accept liability for your use of any hyperlink.
10. The National Archives will handle your personal details, including your real name and email address, in accordance with our Information Charter (see www.nationalarchives.gov.uk/legal/privacy.htm) but cannot accept liability for use by others of personal information you have chosen to make generally accessible.
11. The National Archives cannot be responsible for any violations of any law other than the laws of England and Wales, if you link to Your Archives or use, reproduce, or republish the information contained in Your Archives.
Contributions to Your Archives
12. By contributing text or images to Your Archives, you grant The National Archives a non-exclusive licence to use, reproduce, modify, adapt, and publish your contribution on its website and in other publications by The National Archives. You also accept that other users may edit, alter or remove your contribution. If you do not want your contribution to be used in this way, please do not submit it to Your Archives.
13. By contributing text or images, you warrant that such text or images are your own original work or you have a licence from the author or other copyright owner of the work, they are not defamatory and do not infringe any English law. In contributing, you indemnify us against any claims made against us for: (a) infringement of any person’s Intellectual Property Rights; (b) defamation; or (c) for any other breach of any English law.
14. By contributing to Your Archives, you waive your moral rights in your contribution as submitted.
15. Any contributions to Your Archives made by The National Archives staff in staff time and as a result of their employment as Crown servants are protected by Crown copyright. This in no way affects the provisions detailed in paragraphs 12-14 above.
16. You should provide us with your real name and email address as part of the registration process. In order for your contributions to be monitored you should select a unique user name that closely resembles your real name when you create an account. You should not appear to impersonate someone else. We shall be entitled to publish your real name in association with the articles and edits you contribute, but will not make your email address publicly available. If you use Your Archives to email another user on Your Archives your email address will be automatically disclosed to the recipient of your email.
17. If you are under 12 you must obtain permission from a responsible adult (such as a parent, guardian or teacher) to contribute to Your Archives.
18. You may not use multiple logins.
19. You should select a password which is known only to you and not share it with anyone else.
20. You must not submit contributions or provide edits to other contributions which:
|a.||Are considered likely to offend, provoke, or attack other users of Your Archives or staff of The National Archives|
|b.||Are racist, sexist, homophobic, sexually explicit, abusive, contain swear words, or are otherwise objectionable|
|c.||Constitute a breach of copyright or amount to a defamation, or are a breach of the Data Protection Act or otherwise break the law or condone or encourage unlawful activity|
|d.||Describe or encourage activities which could endanger the safety or well-being of others|
|e.||Are written in anything other than English (unless directly quoting from archival documents in other languages available at The National Archives) to enable the contents to be moderated|
|f.||Contain content which could cause damage to a computer, software program, network or server|
|g.||Supply information which reveals personal information about yourself or anyone else, including individuals’ phone numbers, addresses or email addresses|
|h.||Are exact or close copies of entries already contributed to Your Archives, considered to be spam or commercial unsolicited advertising not connected to the archival record described|
|i.||Are considered to be matters of opinion rather than of fact|
|j.||Are considered to be not within the purpose of Your Archives|
|k.||Contain links to other websites which do not contribute to the purposes of Your Archives|
|l.||Are for party political purposes|
|m.||Reveal information to which an exemption under the Freedom of Information Act or Environmental Information Regulations may apply|
|n.||Contains comments or discussions about closed records or access arrangements to closed records|
The National Archives reserves the right to delete, without warning, contributions which breach these rules.
21. The National Archives will monitor the contents of Your Archives however it cannot guarantee that there will be no offensive content on Your Archives. You can notify The National Archives of any content on Your Archives that you consider offensive or a breach of the terms and conditions by clicking the "Complain about this page" link on the Your Archives site, completing the online form and clicking "Send".
22. If you breach these terms and conditions of use, we may suspend your account either temporarily or permanently.
10 August 2009