Transport subsidy scheme for schools
Funding for the travel subsidy scheme ended on 21 May 2009. State schools that have already applied for a subsidy will find reference information about the scheme below.
By contributing to schools' travel costs we hoped to give more students across the UK the opportunity to come to London and learn how Parliament works first hand.
State schools in the purple zones on the map were eligible under the scheme to submit a claim for a percentage of their travel costs. See also the list of eligible constituencies.
How the scheme worked
The scheme was designed to run over two terms, covering schools which rang from 21 January until 21 May 2009 to book visits taking place in the summer and autumn 2009.
- Summer term 2009 is now fully booked
- Autumn term 2009 is now fully booked
Qualifying schools were sent an application form. Complete and return the form (quoting reference ETS/010509w) before you visit. Following your visit, Parliament will reimburse a percentage of your school's travel costs provided you submit your travel receipts within 30 days.
- Band B - 50% of costs - up to a maximum of £650
- Band C - 75% of costs - up to a maximum of £1250
Audit requirements for this pilot scheme require subsidies to be paid in arrears.
Terms and conditions
This is a pilot scheme with a fixed budget, and we cannot guarantee that the money will be available throughout. However, all commitments that are made will be honoured. Eligible schools may claim a transport subsidy once during this pilot period. Please note the pilot scheme applies only to visits arranged through Parliament's Education Service. A transport subsidy cannot be claimed against visits arranged through Members of Parliament.
Read full terms and conditions
A subsidy will be available to state schools making an Education Service visit to Parliament, when they telephone their booking to Parliament’s Education Service from 21 January 2009. It is not available for visits arranged directly through Members of Parliament.
This is a time-limited pilot project with a fixed budget: no guarantee is given that the money will be available when a particular school claims, and no liability is accepted for paying if the budget has been exhausted. The scheme will not be available after 21 May 2009.
The subsidy is a percentage of the travel costs incurred in making the visit up to a maximum sum per Band (see below).
A state school is defined as one listed as such on the Edubase database for England, the NGfL Cymru database for Wales, Scottish Schools Online, or the Northern Ireland Government Department of Education institutes database.
The subsidy is available only to schools from UK parliamentary constituencies, and is restricted to their own UK-resident students.
An eligible school may claim one subsidised trip in respect of one booking slot during the period of the pilot. A trip is a journey by a single party. If a school books more than one slot on the same day, the subsidy will be applied to a proportion of the travel costs in line with the proportion of pupils in the larger of the booking groups.
Eligible schools may claim a subsidy on the actual travel costs (eg train or coach fare) incurred by the group that visits (excluding individual journeys to reach the group at the start of the trip or at any other point). The travel costs do not include refreshments, accommodation, insurance, Congestion Charge, Low Emission Zone Charge nor anything other than a payment for the sole purpose of traveling. The actual travel costs are the amount of money paid, after any applicable discounts, refunds or other reductions.
The level of subsidy will be determined by the School Visit Assistance Band into which the school falls, and will be the percentage of its receipted costs for which that Band qualifies, up to the maximum for that Band.
Band B qualifies for a subsidy of up to 50%, with a maximum claim of £650. Band C qualifies for a subsidy of up to 75%, with a maximum claim of £1250.
A subsidy application form will be sent to eligible schools upon booking. Payment will be made after the trip has taken place, and after the scheme administrator has received a properly completed claim form, confirmation from the Education Service that the trip occurred and receipts for the journey. Schools should submit receipts within 30 days of the visit. It is the school’s responsibility to claim the subsidy and to hand in the receipts: the Education Service accepts no responsibility to prompt for this.
If a confirmed booking is cancelled by the Education Service and costs have been incurred with a travel provider, the school will be eligible to claim the relevant percentage in line with its Band of any travel costs that cannot be refunded. No subsidy will be paid for a visit cancelled for any other reason.
All subsidised visits remain subject to the Education Service’s normal terms and conditions. The subsidy does not confer any additional rights beyond the right to claim the subsidy.
The primary purpose of the trip should be a visit to Parliament through the Education Service. While other activities during the trip are not excluded, they should not add to the travel costs. The subsidy may be withheld if this happens.
Get in touch with any queries about how the scheme works. Call Rob Wardle from the Transport Subsidy Scheme on 020 7219 3087 or email email@example.com
Visit booking and enquiry
Houses of Parliament
London SW1A 2TT
020 7219 4496
Transport subsidy query?
Contact Rob Wardle if you have any questions about how the scheme works, including whether or not your school is eligible.
020 7219 3087